Pre-departure
Interview Worksheet
[Download Online Version] Coming
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A worksheet for Team Expansion
Missionaries preparing for departure
Introduction
Before Team Expansion missionaries depart for the field
they need to meet with a representative of International
Services. This meeting provides a last chance for us to
insure that the prospective field worker has taken care of
all the myriad of details that need to be covered prior to
departure. It also provides us with a chance to make sure
our personnel files are complete as well as provide the new worker one last opportunity for input and questions to be
answered.
When is the best time for this
pre-departure interview?
Unquestionably, it is important to allow some time
between the interview and the actual departure. We recommend
that the missionary schedule the Pre-departure interview one
month before departure to the field.
Where should the interview take place?
The pre-departure interviews usually take place at the
offices of International Services. This allows the worker to
gain a better sense of those who are standing side by side
with him or her in the Home Office.
Please provide the following information:
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Your Name: |
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E-mail address on field: |
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Current e-mail address: |
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Interview date: |
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Forwarding Agent: |
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Departure date: |
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Address: |
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Sending Church: |
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City, State, Zip |
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Address: |
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Home Phone: |
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City, State, Zip |
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Work Phone: |
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Phone |
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Fax: |
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Fax: |
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E-mail: |
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E-mail: |
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Representative Elder |
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Representative Elder |
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Address: |
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Address: |
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City, State, Zip |
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City, State, Zip |
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Home Phone: |
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Home Phone: |
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Work Phone: |
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Work Phone: |
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Fax: |
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Fax: |
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E-mail: |
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E-mail: |
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Life Insur. Coverage: |
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Health Insur. Coverage: |
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Company: |
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Company: |
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Policy Number: |
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Policy Number: |
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Address: |
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Address: |
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City, State, Zip |
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City, State, Zip |
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Phone: |
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Phone: |
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Fax |
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Fax |
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Retirement: |
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Bank Name: |
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Company: |
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Account Number(s) |
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Agent: |
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Address: |
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Address: |
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City, State, Zip |
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City, State, Zip |
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Phone: |
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Phone: |
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Fax |
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Fax |
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Debit Card available? |
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Ordination or Commission Church |
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Date of ordination or commissioning |
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Note: All Team Expansion
missionaries must be either ordained OR commissioned by a
Church that has obtained an Employer ID number from the
Government.
Please respond to the following:
Roles and Expectations
1) What is your mission statement? How
does it relate with Team Expansion's Mission Statement.
2) List your primary objectives for your
first year on the field.
3) What is your understanding of your role
on the field team, both imminent and long-term? Has it been
discussed with the Field Team?
4) What have you done to build a clear
picture of your role in the field for your supporters?
5) What is your understanding of the role
of the Leadership Task Force (LTF)?
6) What is your understanding of how the
field team has been functioning? Are there weekly team
meetings? Are decisions made by consensus or vote? Are wives
involved in the normal missionary business meetings?
7) What is your understanding of the lines
of accountability between team-mates, International
Services, Representative Elders and your Sending Church?
8) Are there "common funds" or team
project funds to which you might be expected to contribute?
If so, what amounts?
9) If you are going to a restricted access
country have you taken steps to advise friends and
supporters of letter writing guidelines?
10) When will your first communication
from the field occur to International Services, friends and
supporters?
11) Are you aware of the LTF's request
that each Team Expansion family donate $100 per month to
International Services General Fund from their Team
Expansion account? What arrangements have been made to
accommodate this request?
12) What have you done to build a strong
base of prayer support from your supporters?
Representative Elders
13) What have you done to communicate your
expectations to your Representative Elders?
14) Do your Representative Elders have a
Job Description and Resources sheet?
15) Can a meeting between a representative
of International Services and your Rep. Elders be arranged
at the same time as the meeting with your Sending Church?
Sending Church
16) What have you done to clarify your
expectations to your Sending Church?
17) What are your Sending Church's
expectations of you?
18) Is a meeting between your Sending
Church and a representative of International Services
possible? If so, when?
Forwarding Agent
19) What tasks will your Forwarding Agent
fulfill?
20) Does your Forwarding Agent have a copy
of the Job Description?
21) Is your Forwarding Agent using
Quickbooks?
22) Is the meeting between the Personnel
Coordinator and Forwarding Agent scheduled?
23) Have you given your Forwarding Agent
or someone else Power of Attorney? If so, who and where?
Finances and Monthly Reporting
24) Has the monthly reporting process
begun? If not, when will it begin?
25) Has a budget for your first term been
submitted to International Services? If not, please attach.
26) What percentage of monthly support is
currently in place? What percentage of one-time start up
funds is in place?
27) Do you have an emergency fund in place
(to leave the field immediately in case of crisis)? If not,
do you have no limit or high limit credit card?
Social Security
28) What is your decision regarding opting
out of Social Security?
29) If you are opting out, what is your
reason for doing so?
30) If you are opting out, have you filed
from 4361? If so, in what city? Note: This form must be
filed by April 15 of second year in which you've earned $400
or more after ordination/commissioning. See IRS form 517 for
more details.
Arrival Details
31) Are there visa/resident status steps
that need to be taken prior to departure? For example,
should you obtain a police record of good conduct for the
last 5 years? … a letter of reference from a bank?… a letter
from International Services stating that "Team Expansion "
will cover all necessary expenses? …others?
32) Have you inquired as to what should be
taken or shipped? Do you need any shipping resources?
33) Should you obtain an International
Driver's License? Note: You can obtain one at your local AAA
office. The cost is normally about $10. You will need to a
valid driver's license and 2 passport pictures.
34) Have you submitted a copy of your
travel itinerary to International Services?
35) Are field personnel already advised of
arrival details?
36) What are the proposed dates of length
of your first "Home Service."
Note: International Services recommends
that you first Home Service be no sooner than 2 years from
field departure.
37) Please attach or be prepared to share
any suggestions you might have for International Services,
especially regarding how we can improve our ability to help
facilitate prospective field workers.
Feel free to direct questions about these
issues to:
Operations Team
Team Expansion
3700 Hopewell Road
Louisville KY 40299-5002
(502) 297-0006
info@teamexpansion.org
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